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Regcrest LLC

Services

State tax registration services. Open the leftover accounts. Close them so the notices stop.

Regcrest LLC handles the leftover state tax work: payroll and sales tax registrations and account closures in all 50 states, for LLCs, corporations, and nonprofits. Closures so the notices stop, extra-state accounts, and the filings payroll software will not open. You keep the client. We never email them. Dissolving the company at the Secretary of State does not close those accounts. Each one is a flat price. State fees are passed through at cost and shown as a separate line before you pay.

§01

Payroll tax registration

Most states need two separate employer accounts before payroll can run, withholding and unemployment, and several stack local taxes on top of those. We open them in the right order with the right agency so the first pay date is not the thing that discovers a missing account.

Payroll tax registration services

§02

Payroll tax account closure

Closing a business does not close its payroll accounts. Until the state has a final return and a written closure confirmation, the notices keep coming, and the two accounts usually have to be closed separately at two different agencies. We close both and send you the confirmations.

More about payroll tax account closure

§03

Sales tax registration

One permit per state, each with its own application, its own fee, and its own definition of when you were supposed to have registered. We handle single states and multi-state projects, quoted as one flat total before you decide.

More about sales tax registration

Hired an employee in a new state? That extra-state hire is the leftover job we open most often. The guide walks through what it makes you register for before the first pay run.

What this work actually involves

State tax registration services come down to knowing which agency wants what, and by when. We have documented 106of these filings against the agencies' own material, across 29 states. A few things turn out to be true almost everywhere, and they are the reason this takes a specialist rather than an afternoon.

  • Counting to two is the most common way to be partly registered. Most states split payroll between a revenue department and a labor department, but Colorado adds a paid family leave account, Connecticut adds a separate Paid Leave Authority, and Washington adds workers' compensation. Maryland's application is literally called Combined and still does not cover unemployment.
  • The deadline is almost never where you expect it. Ohio counts 15 days from when liability begins and 15 days again from closing. California counts 10 days from the last wage paid. New Jersey wants you registered 15 business days before you commence business. New York backdates liability to the first day of the quarter in which you paid $300.
  • Closing an account and closing the debt are different things, and several states say so outright. Georgia states that closing an account will not stop collections. Arizona states that termination does not relieve you of liability for unpaid tax.
  • A submitted form is not a completed filing. Virginia tells you to wait seven business days and then phone to confirm the account actually closed. Most states do not tell you that and it is equally true of them, which is why we track every filing to a written confirmation.
  • Almost none of it costs money to the state. Every closure we have documented is free, and most registrations are free. What costs money is leaving an account open: Indiana issues estimated tax bills, Massachusetts accrues fees, North Carolina issues non-filing penalties, and Arizona charges renewal fees on a license you are not using.

Compare the states side by side

Both tables are free to use and free to cite. If you advise employers, link to them rather than rebuilding them.

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